Real-Life Communication -- Solution
Here's what you could write:
We have received your proposal and reviewed it. Unfortunately, it cannot be translated into reality without making significant changes to it.
Our analysis of the annex shows that its heating system is inefficient. It uses too much energy. The electrical system is also inadequate, our analysis found. We believe it will not be able to handle the additional number of users you proposed in your submission.
The exterior of the annex is also in need of an upgrade. There are several pockmarks on the building, and its color is without appeal.
The plan for your proposed addition to the existing buildings fails to consider the needs of people with physical disabilities.
Below you will find an item-by-item estimate of the upgrades we feel are necessary to fulfill the potential of your vision.
| Item | Cost |
| New heating system | $40,000 |
| New electrical system | $50,000 |
| Facade upgrade | $20,000 |
| Ramp, elevator | $50,000 |
| Total: | $160,000 |
So you are looking at a total cost of $460,000. These numbers may be subject to change, and the recommendations made in this report are, of course, non-binding. But they can be of great value to your company, your employees and your customers.